Scholentra
30+ Modules. 3 Portals. One Platform.
The most comprehensive AI-powered school management ERP — engineered for institutions worldwide and trusted across the US, UK, Europe, Middle East, Singapore, Australia and India. From admissions and attendance to payroll and parent communication — Scholentra handles every operation with 30+ integrated modules and dedicated portals for Admins, Students, and Employees.
Everything Your School Needs in One AI-Powered Platform
From admissions to alumni management, Scholentra digitizes every school operation with AI-powered automation and insights.
Complete Student Lifecycle
Manage every student from admission to alumni — profiles, documents, and promotions in one place.
- Online admissions & enquiry
- Document & profile management
- Class promotion & transfers
- Transfer certificates
- Alumni records & tracking
AI-Powered Attendance
Daily marking with instant absence alerts, AI queries, and auto WhatsApp notifications to parents.
- Daily & period-wise marking
- AI 'who's absent' queries
- Auto parent WhatsApp alerts
- Date-wise attendance reports
- Low-attendance flagging
Fees & Finance Management
Flexible fee structures with online collection, discounts, fines, and automated pending-fee reminders.
- Class-wise fee structures
- Online UPI / card collection
- Partial payments & discounts
- Late fines & digital receipts
- Pending-fee reminders
Examination & Report Cards
From exam scheduling to grading and one-click report cards with AI performance analytics.
- Term & exam scheduling
- Teacher marks entry
- Auto grading (CBSE/ICSE/State)
- AI performance analytics
- One-click report cards
Timetable & Academic Planning
Build conflict-free class and teacher timetables synced across academic calendars and portals.
- Class & teacher scheduling
- Auto conflict detection
- Subject & period mapping
- Academic year & holidays
- Student timetable sync
Staff & Payroll Management
Built-in HR and payroll with full statutory compliance — no separate payroll software needed.
- Staff & teacher records
- Salary templates & pay runs
- PF / ESI / PT / TDS & Form 24Q
- Payslips & YTD reports
- Loans & reimbursements
Parent & Student Mobile App
A mobile-first portal that puts attendance, marks, fees, and updates in every parent's pocket.
- Attendance & marks view
- Online fee payment
- Assignments & timetable
- Announcements & alerts
- Digital ID card
Transport Management
Track vehicles, routes, and student allocations with driver management and expense logging.
- Vehicle & route setup
- Student route allocation
- Driver & staff management
- Transport fee integration
- Expense & maintenance logs
Hostel Management
Manage hostels end-to-end — room allocation, occupancy, and separate hostel fee handling.
- Hostel & block setup
- Room & bed allocation
- Occupancy tracking
- Separate hostel fees
- Warden & resident records
Library Management
A complete digital library with catalog, issue/return tracking, and automated fine calculation.
- Book catalog & search
- Issue & return tracking
- Member borrowing history
- Auto fine calculation
- Stock & inventory audit
Inventory & Asset Management
Track assets, consumables, and procurement with purchase orders and supplier management.
- Asset & stock tracking
- Purchase orders
- Consumables management
- Supplier records
- Low-stock alerts
AI Analytics & Dashboard
Live dashboards and AI-driven insights across admissions, fees, attendance, and performance.
- Real-time live dashboards
- AI-powered insights
- Custom report builder
- Excel / CSV / PDF export
- Trend & KPI tracking
Communication Hub
Reach parents and staff instantly via WhatsApp, voice broadcasts, and in-app announcements.
- WhatsApp messaging
- Voice broadcast calls
- In-app announcements
- Delivery & read logs
- Targeted group messaging
Learning Management System
Deliver assignments, study material, and online assessments with submission tracking and feedback.
- Assignment distribution
- Study material & resources
- Online submissions
- Grading & feedback
- Progress tracking
See all 14 modules working together — book a personalized walkthrough or start free today.
Ask Anything About Your School
Scholentra's AI Chat Assistant fetches live data from your database and answers in plain English. No more switching between modules — just ask.
Which students have pending fees this month?
Found 12 students with pending fees this month:
- • Rohit S. (Class 10-A) — ₹12,500 due Nov 15
- • Priya K. (Class 8-B) — ₹8,200 due Nov 20
- • Arjun M. (Class 12-A) — ₹15,000 overdue
- + 9 more students...
Try asking questions like:
Cost-Efficient AI
The AI fetches only the relevant data needed for each query — keeping operating costs minimal for schools of any size.
30+ Modules Across 5 Categories
Stop juggling spreadsheets, WhatsApp groups, and 5 different software tools. Scholentra has every single module your institution needs — already integrated and working together.
Academic Modules
12 modulesDashboard
Live stats, charts, quick actions, activity feed, AI chat widget
Students
Admission, profile, documents, promotion, advanced search
Activities & Strengths
Sports, arts, cultural — scoring, achievements, AI event selection
Employees
Non-teaching staff — HR management, departments, documents
Teachers
Teaching staff with subject assignment and class allocation
Teacher Performance
Evaluations, classroom observations, competency mapping, goals
Classes & Sections
Class management, section creation, subject assignment, capacity
Academic Setup
Academic years, subjects master, holiday calendar, work locations
Attendance
Daily marking, absence alerts, reports, AI query support
Assignments
Create, distribute, track submissions, grade with feedback
Exams & Results
Term config, scheduling, marks entry, grading, report cards
Timetable
Class & teacher schedules with conflict detection, student sync
Operations & Finance
10 modulesFees Management
Categories, structures, terms, collection, discounts, late fines
Payroll
Salary templates, pay runs, payslips, PF/ESI/PT/TDS, Form 24Q
Leave Management
Leave types, applications, approvals, balance tracking, LOP
Approvals
Centralized approval queue, one-click approval, multi-level workflows
Library
Book catalog, issue/return, member history, fine calculation
Inventory
Asset management, purchase orders, consumables, suppliers
Infrastructure
Buildings, rooms, maintenance tracking, capacity planning
Transport
Vehicles, routes, drivers, student allocation, expenses
Hostel
Hostel management, room allocation, separate hostel fees
Campus Map
Interactive visual map of buildings, grounds, facilities
Communication & Reporting
4 modulesCommunication Center
WhatsApp, voice broadcasts, announcements, delivery logs
Notifications
Real-time in-app notifications for admissions, fees, exams
Reports
Student, attendance, fee, exam, payroll reports — Excel/CSV/PDF
ID Cards
Custom card design, bulk generation, separate teacher templates
Self-Service Portals (3)
3 modulesStudent Portal
Dashboard, attendance, exams, fees, announcements, library, timetable
Employee Portal
Payslips, salary, YTD, tax declarations, reimbursements, loans
Admin Portal
Full-featured dashboard for super admins, school management, accountants
Administration & Security
4 modulesSettings
School profile, system config, email templates, validation, payroll
User Management
Accounts, roles (Super Admin/Admin/Teacher/Accountant), permissions
Audit Logs
Complete audit trail of all user actions for accountability
AI Chat Assistant
Ask anything in natural language, instant answers from live data
One Platform, Three Tailored Experiences
Different users have different needs. Scholentra delivers three purpose-built portals — each optimized for its audience's daily workflows.
Admin Portal
Super Admins, Principals, Accountants, Office Staff
Full-featured command center with all 30+ modules. Manage students, finances, staff, exams, and reports. Role-based access ensures the right people see the right data.
- Live dashboards
- All 30+ modules
- Reports & analytics
- Approval workflows
- AI Chat Assistant
Student Portal
Students & Parents
Self-service portal with mobile-friendly interface. Students view attendance, marks, assignments, fees, and timetable from anywhere. Reduces office calls by 80%.
- Attendance & marks
- Assignment submission
- Fee payment & receipts
- Timetable & holidays
- Digital ID card
Employee Portal
Teachers & Non-Teaching Staff
Self-service HR portal. View payslips, salary structure, YTD earnings, submit tax declarations, claim reimbursements, view loan balances — all from web or mobile.
- Monthly payslips
- Tax declarations & investments
- Reimbursement claims
- Loan tracking
- Document access
Built for Schools Worldwide, by Educators & Engineers
What makes Scholentra the smarter choice over generic global ERPs and outdated local options — trusted by institutions across the US, UK, Europe, Middle East, Singapore, Australia and India.
Made for Education Worldwide
Built for CBSE, ICSE, State Boards, IB, CIE, Cambridge, US Common Core, UK National Curriculum, and Middle East / Singapore / Australia syllabi. Multi-language support (English, Tamil, Hindi, Arabic, Spanish). Multi-currency fee collection — UPI, ACH, SEPA, Stripe, Apple/Google Pay. GST and global e-invoicing.
Built-in Payroll & HR
Most school ERPs need separate payroll software. Scholentra includes full PF/ESI/PT/TDS compliance, Form 24Q, payslips, loans, and reimbursements — all integrated.
Mobile-First Parent Experience
Modern parents expect a mobile app — not paper notices. Scholentra's parent portal reduces front-office calls by 80% and improves parent satisfaction scores dramatically.
Transparent Per-Student Pricing
One simple per-student subscription, billed in INR, USD, GBP, EUR, AED, SGD or AUD. No setup fees, no per-module add-ons, no per-country surcharges. Volume tiers for multi-campus groups and university networks.
Free Setup, Migration & Training
Our team handles data import from your current system (Excel, paper, other ERPs), staff training, parent onboarding, and go-live support — all included in implementation.
Worldwide Support, In Your Time Zone
Real humans on phone, WhatsApp, email and chat — in English, Tamil, Hindi, Arabic and Spanish. Follow-the-sun coverage across India, the Middle East, Europe and the Americas. Issues resolved within hours, not days, in your timezone.
Powering Education at Every Level
Schools (K-12)
Primary, middle & high schools, CBSE/ICSE/State board
Colleges & Universities
UG, PG, autonomous colleges, deemed universities
Coaching & Tutoring
Test prep, language, skill development centers
Multi-Campus Institutions
Trusts running multiple schools or campuses
Ready to Modernize Your Institution?
Book a free 30-minute demo. We'll show you Scholentra configured for your institution size, walk through the AI assistant, fee collection, and parent app — and answer all your questions.